Cloud services are increasingly gaining popularity in offices. Сloud storage is growing, so there are more ways of its usage. Transfering of 1C Accounting to the cloud is one of the relatively recent trends. In this material, we will talk about whether it is worth doing this and what benefits it will bring to an ordinary user and manager.
Transferring 1C to the cloud: pros and cons
If an office infrastructure is just being created and aimed at using cloud services, then, without any questions, accounting, and other applications, should be transferred to the cloud. But what if the office has been working for a long time, 1C-Accounting has been set up for a long time, and has a solid database? The old principle of sysadmins says: if it works, do not touch it. However, using cloud-based accounting provides a significant number of benefits that can outweigh the modest hassle of migration. So, the main advantages of using accounting in the cloud are the following:
- mobility is one of the most important advantages. Now employees are not tied to the workplace, because you can access databases from anywhere in the world if you have access to the Internet. This allows you to get information instantly or make changes while you are out of the office: at home, on a business trip, or on vacation. At the same time, you do not even need any additional software – modern operating systems allow you to work with cloud accounting without additional settings and installations of unnecessary software;
- scalability – if there is a need for more employees to work with 1C databases simultaneously, a server configuration can be expanded in a few minutes. A database administrator can still quickly make changes to the configuration, open or restrict access to accounting information for employees, depending on the needs;
- cooperative work on a single project – each of the employees, no matter from where they are, always work with a single database. It means that there are no moments when someone will have older, outdated data – a single 1C database stored on the server ensures that the data is up to date for all users. This allows you to avoid complex data synchronization operations between different workstations and departments, which is common when using a local version of 1C Accounting;
- performance – it is known that large 1C databases require serious computing resources. For local accounting, you have to dedicate a powerful server, and still, there may be delays and "hangups" in its operation. The powerful infrastructure of the cloud service can quickly provide 1C with the necessary computing power under the current resource requirements, which eliminates system hangups;
- data security and safety – cloud software runs on powerful hardware, with constant monitoring and under the supervision of qualified administrators, with a stable Internet channel and power supply. Besides, the databases can be regularly saved to a cloud backup, which gives an additional guarantee of safety. Also, the databases are protected from physical interference; the servers are located abroad, so they are not afraid of raider attacks and other ill-wishers' activities that have become common these days. Data exchange between terminals and the server is recommended to be encrypted, which practically eliminates hacking and decryption of the transmitted data on the way between the cloud and client;
- portability and compatibility – at any time, you can stop using the cloud, take the last saved database and start using it on the local version of 1C without additional conversion or other operations;
- minimal start-up costs – all that is needed is a subscription fee for using a virtual server for 1C. Other services – maintenance of physical equipment, updating server software, and maintaining its operability – are the responsibilities of a provider. Also, for a very reasonable fee, you can order services of system administration for the virtual server that runs 1C. It will be handy if the company does not have a required specialist;
- cross-platform – in the case of using the local version of 1C, you are tied to an OS for which it is designed (most often Windows), but in the case of using cloud systems, you have complete freedom of choice. Terminals can work on Windows, Linux, macOS, and you can also connect using smartphones or tablets running Google Android or iOS.
Among the disadvantages, we can only note the need for initial configuration of workstations when transferring to the cloud and constant and stable Internet connection. But the last requirement cannot be considered a problem since the Internet is now critical for almost any workflow.
Advantages of cloud accounting for users
For employees, the use of cloud accounting is a significant simplification of their daily work. For example, an administrator of 1C-Accounting instead of running between employees' desks, will be able to perform all the work safely and remotely.
For accountants, economists, and company managers, using 1C in the cloud also gives incomparably greater freedom of action (within a company security policy, of course): now employees are not tied to their workplaces but also can work with databases anywhere – at home, in a cafe, at a beach, in a conference room, or a hotel. Also, the cloud service works 24 hours a day, so urgent work can be done instantly, not tomorrow or on Monday, as it often happens. The ability to work together, high productivity, and transparent data synchronization also have a positive impact on the quality of the performed work.
Advantages of cloud accounting for managers
Not less valuable is the transfer of accounting to the cloud for managers. The most important thing for them is security. Just imagine that for some reasons (employee carelessness, technical failure, virus, server seizure), the company's entire database of accounting documents can disappear. Often, for the company, this is the end of the activity and collapse. In the case of using cloud solutions, the probability of such events is minimized – regular copies, reliable equipment, and geographically remote data centers will protect your data.
Often small and middle-sized business representatives neglect the basic recommendations of information security. It is not enough to equip and maintain a full-fledged server system, so the most important working applications, including 1C, are often placed on personal working computers of specialists or managers, or the same PC works as a server. Probably, it is not necessary to list all the possible factors that could paralyze the work of the entire company or lead to a complete loss of the information base. When working in the cloud, all possible problems with equipment that can stop work are mitigated by the use of professional equipment and the reliability of the data center (some kind of super-server), and the probability of the data loss is minimized due to the wide possibilities for backing up information.
Ease of scaling is also an important argument in favor of the cloud: you can easily change the configuration by simply submitting an extension request to the technical support service, which is available 24 hours a day and seven days a week. Finally, for a manager, mobility is even more important than for line specialists, and with the cloud, all the necessary data is always at hand, no matter where you have to be.
There is no doubt that the transfer of accounting to the cloud is a step forward for any business that strives to keep up with the times.
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